Contractor insurance tracking for facility managers

HVAC, electrical, janitorial, security: every contractor working in your buildings should carry the coverage your contracts require. COI Relay collects the certificates, checks them, and chases renewals for you.

Sound familiar?

Contractors cleared to work on site with a certificate that expired months ago.
Coverage checks done by eye, if at all, with limits and endorsements rarely read.
Certificates arriving by email to several people and never filed in one place.
Audits and incident reviews that turn into a search for paperwork.

How COI Relay handles it

You add the contractors and service vendors you work with, or import your spreadsheet. Then:

Each contractor gets a private upload link, or their agent emails the certificate to your COI Relay address.
Every certificate is read and checked: coverage types, limits, expiration dates, additional insured, and waiver of subrogation.
Contractors are reminded before coverage expires, and those who fall short get a clear list of what to fix.
Every version is kept per contractor, ready when an audit or claim asks for it.

Your requirements, checked every time

For example, you might require $1M per occurrence general liability, $1M auto for contractors who drive on site, workers' comp, and your company named as additional insured. Set it once for each kind of contractor, and every certificate is checked against it.

That's an example, not a recommendation. Your contracts, lender, or broker decide what you require; COI Relay checks certificates against whatever you set.

Try it on one certificate

Drop any certificate into the free certificate checker to see what COI Relay reads from it. No signup needed.

Let the reminders run themselves

COI Relay reads every vendor's certificate, checks it against the requirements you set, and emails vendors before their coverage expires. Built for property managers and contractors with 20 to 500 vendors.

See plans

This guide explains what certificates show. It isn't insurance or legal advice; ask your broker or attorney what to require.