Vendor insurance tracking for HOAs and community associations

Landscaping, pool service, snow removal, repairs: the association's vendors need to carry insurance, and the board expects proof on file. COI Relay keeps it current without a volunteer or manager chasing paperwork.

Sound familiar?

Certificates scattered across past managers' inboxes and shared drives.
No one sure which vendors' coverage is still current.
Board members asking for proof of insurance before a project starts.
Renewals that slip because nobody owns the follow-up.

How COI Relay handles it

You add the vendors you work with, or import your spreadsheet. Then:

Each vendor gets a private upload link, no account needed.
Every certificate is read and checked against the requirements you set, including whether the additional insured box is marked.
Vendors are reminded automatically before coverage expires.
One weekly summary shows who's current and who still owes a certificate, ready to share with the board.

Your requirements, checked every time

For example, an association might require $1M general liability, workers' comp for vendors with employees, and the association named as additional insured. Set it once for each kind of vendor, and every certificate is checked against it.

That's an example, not a recommendation. Your contracts, lender, or broker decide what you require; COI Relay checks certificates against whatever you set.

Try it on one certificate

Drop any certificate into the free certificate checker to see what COI Relay reads from it. No signup needed.

Let the reminders run themselves

COI Relay reads every vendor's certificate, checks it against the requirements you set, and emails vendors before their coverage expires. Built for property managers and contractors with 20 to 500 vendors.

See plans

This guide explains what certificates show. It isn't insurance or legal advice; ask your broker or attorney what to require.